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Finance & Compliance Coordinator - HQ

--MedGlobal HQ--

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MAIN DUTIES AND RESPONSIBILITIES 

  • Review and approve financial transactions for Med Global field operations based in the region as appropriate (includes vouchers, cash advances, transfers, etc.) 

  • Ensure financial and accounting activity is carried out in accordance with MG field accounting policies and International Accounting Standards. 

  • Represent the Finance Department in MG Management and area field operations meetings. 

  • Provide support to Base Manager and Program Managers regarding financial policies, practices, and related areas as required 

  • Supervise Finance Staff and assure performance of daily functions including recording all cash, check and bank transfer transactions, maintain cash and bank ledgers, monitor cash advances and field expense reports, reconcile cash on hand, and monthly bank reconciliation. 

  • Ensure adequate cash flow for operations and safety of financial resources at base and sub- office locations. 

  • Ensure that all financial reporting obligations are met in relation to submissions for funding, for grant aid, for contracts and any other initiatives. 

  • Reviewing Payments/Transactions/Advance clearances. Ensuring accurate calculation and proper authorization & documentation as well as compliance with MG/Donor procedures and transactions. 

  • Responsible for all entries in ledgers and be sure there will be no backlog and upload to QB on time. 

  • Review all entries in QB to be posted by HQ and suggest the recommendations. 

  • Maintain in country / field banking relations and plan and monitor country cash flow requirements to ensure the smooth implementation of MG programs. 

  • Managing and monitoring MG bank accounts and cash within the office. 

  • Update monthly detail BVA’s and submit to regional PM&CR this includes forecast till end of the project period, highlight any major variances or concerns, variance against previous month. 

  • Responsible for donor reports, variances, and other financial information, in a timely and accurate manner and assisting in any donor / external / internal audits. 

  • Participate in the year-end process and documentation including reconciliations. 

  • Supervision of subordinates of finance staff in the field office as per organogram. 

  • Responsible for sub grantee monitoring and reporting as assigned by the supervisor. 

  • Participate in updating in-country policies as and when necessary and arrange training on changes for PMs in the field in need of updating applicable local policies related to financial compliance. 

  • Provide additional technical assistance to partners as necessary to maintain high standards of compliance. Visit Sub-grantees/partners and conduct sample checks of documents and system and procedure review including training on finance procedures. 

  • Ensure compliance with MG procurement policies and procedures for all goods and services. 

  • Induction of new staff and training of finance and non-finance staff on finance policies and procedures in the field office. 

  • Ensure maintaining all software files on the server, regular backup of files and advise staff on maintaining the server finance folder properly. 

  • Regular field visits and do internal review/compliance checking such as surprise cash counts, sample voucher review, follow up of previous month ledger review issues, BVA variances, filing system etc. 

  • Responsible for monitoring proper filing system of all finance documents, journal entries/entries/allocations/prepayments etc. 

  • Perform work beyond normal office hours as required, without additional compensation to meet the deadlines 

  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to MG and to not jeopardize its humanitarian mission. 

 

COMPLIANCE AND AUDIT: 

  • Assist in coordinating financial audits and ensuring compliance with audit recommendations. 

  • Responsible for Due diligence related to counterterrorism/9495 mitigation efforts 

  • Maintain documentation and records to support audit processes. 

  • Availability to Travel to Field offices for assisting in Financial and compliance matters. 

  • This role will focus on reviewing contracts, journal entries, travel, and cash advances, ensuring compliance across all daily transactions. 

  • Ensure compliance with security procedures and policies as determined by country leadership. 

  • Proactively ensure that team members operate in a secure environment and are aware of policies. 

  • Other duties as assigned by the supervisor. 

QUALIFICATIONS 

  • A BA/BS or equivalent in accounting or finance is required. 

  • At least 5 years of progressive financial management experience, including supervisory experience required. 

  • At least 2 years’ experience in grants management as well as an understanding of US Government, EC, Global Affairs Canada, other bilateral donors, key private foundations and UN agencies’ regulations required. 

  • Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports. 

  • Relevant experience in Financial Compliance and Auditing. 

  • Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet. 

  • Prior management experience and strong organizational skills. 

  • Advanced computer skills in MS Office programs, particularly Excel. 

  • Effective verbal and written communication, multi-tasking, organizational and prioritization skills. 

  • Excellent oral and written English skills required; proficiency in Arabic is preferred. 

  • Ability to work effectively with an ethnically diverse team in a sensitive environment. 

  • Previous experience in insecure environments and travel to field offices is required. 

SKILLS: 

  • Excellent writing skills with the ability to clear and precise reports in a timely manner 

  • Ability to plan and organize work independently with minimal supervision paying attention to detail and completing the planned tasks in timely manner 

  • Supervisory and managerial skills with proven ability to manage a demanding workload 

  • Previous experience working for I/NGO is an asset 

  • Proficient in Financial and Grants management systems  

  • Proficient in computer applications (MS Word, MS Excel) 

  • Fluent in both English and Arabic (written and spoken) 

  • Familiarity with MG programs is highly desired 

ABOUT MEDGLOBAL 

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds. 

CODE OF CONDUCT 

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct. 

The Code is organized into categories, as follows: 

  1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation. 

  2. Provide a positive and valued experience for those receiving service within and outside MedGlobal. 

CHILD PROTECTION POLICY 

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work. 

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation. 

DISCRIMINATION, ABUSE AND HARASSMENT POLICY 

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization. 


We encourage you to apply and be part of this impactful opportunity!

Applications will be reviewed on a rolling basis and applicants are encouraged to apply early for greater chance to be considered. The advertisement will be closed once a suitable candidate is selected.